Privacy Policy

Western Energy Institute’s Privacy Policy
Last modified: July 19, 2015

Introduction
Western Energy Institute (“WEI”) respects your privacy and is committed to protecting it through compliance with this privacy policy (this “Policy”). This Policy describes the type of information WEI may collect from you or that you may provide when you visit the web site at www.westernenergy.org (the “Site”), and WEI’s practices for collecting, using, protecting, and disclosing that information. Capitalized terms not defined in this Policy have the meaning given to them in the Terms of Use.

This Policy applies to information we collect on or through the Site. It does not apply to information collected by WEI offline or through any other means, including on other websites operated by WEI or third parties. WEI engages third-party service providers who may operate domains or applications accessible through the Site. Any information collected through such third-party domains or applications may be subject to the privacy policies of the third-party operators, which may employ different data collection, use, disclosure, and security procedures than WEI employs. WEI is not responsible for the content or practices, including privacy-related practices, of non-WEI web sites accessible through the Site.

Please read this Policy carefully to understand WEI’s practices regarding your information. If you do not agree to this Policy, please do not access or use the Site. WEI reserves the right to make changes to this Policy from time to time at its sole discretion. Your use of this Site will be subject to the most current version of this Policy at the time.

Collection of Information
WEI collects several types of information from and about users of the Site, including:

  • Information by which you may be personally identified, such as your name, mailing address, email address, telephone number, job title, employer, or other contact information (“Personal Information”);
  • Information that is about you but does not identify you individually, such as a record of programs and events for which you register through the Site, topical interests, committee history, or the content of your public comments and postings on the Site; and
  • Information about your internet connection, the equipment you use to access the Site, and usage details, including but not limited to IP addresses, times and dates of visits to the Site, and information collected through cookies and other tracking technologies.

WEI collects this information:

  • Directly from you when you provide it to WEI;
  • Automatically as you navigate through the Site; and
  • From third parties, for example, our business partners or service providers, some of whom may operate third-party domains and applications accessible through the Site.

Information You Provide to WEI

The information WEI collects on or through the Site, including through its third-party service providers, may include:

  • Information that you provide by filling in forms on or through the Site. This includes information provided at the time of registering to use the Site, subscribing to Services, or posting material to the Site. WEI may also ask you for information when you report a problem with the Site.
  • Records and copies of your correspondence (including email addresses), if you contact WEI.
  • Your responses to surveys or program evaluations that WEI might ask you to complete.
  • Details of transactions you carry out through the Site and of the fulfillment of your orders. You may be required to provide financial information before placing an order through the Site.
  • Your search queries on the Site.

You also may provide information to be published or displayed on certain areas of the Site, or transmitted to other users of the Site or third parties (collectively, “User Content”). Your User Content is posted on and transmitted to others at your own risk. Although WEI limits access to certain pages, please be aware that no security measures are perfect or impenetrable.

Additionally, WEI cannot control the actions of other Site users with whom you may choose to share your User Content. Therefore, WEI cannot and does not guarantee that your User Content will not be viewed by unauthorized persons.

Information WEI Collects through Automatic Data Collection Technologies
As you navigate through and interact with the Site, WEI may use automatic data collection technologies to collect certain information about your equipment, and browsing actions and patterns, including:

  • Details of your visits to the Site, which may include traffic data, location data, logs, and other communication data, and the pages or Materials that you access and use on the Site.
  • Information about your computer and internet connection, including your IP address, operating system, and browser type.
  • Information about your interaction with the Site over time, including the frequency of your visits to the Site or your transactions through the Site.

The information WEI collects automatically may include Personal Information or WEI may maintain it or associate it with Personal Information collected in other ways or received from third parties. This helps WEI to improve the Site and to deliver a better and more personalized service, including by enabling WEI to:

  • Estimate WEI’s audience size and usage patterns.
  • Speed up your searches.
  • Recognize you when you return to the Site.

The technologies WEI uses for this automatic data collection may include:

  • Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of the Site. Unless you have adjusted your browser setting so that it will refuse cookies, WEI’s system will issue cookies when you direct your browser to the Site.
  • Flash Cookies. Certain features of the Site may use local stored objects (or Flash cookies) to collect and store information about your preferences and navigation to, from and on the Site. Flash cookies are not managed by the same browser settings as are used for browser cookies. For information about managing your privacy and security settings for Flash cookies, see Your Choices with Respect to Your Information (below).

How Your Information is Used
WEI uses the information that it collects about you or that you provide as described in this Policy, including any Personal Information:

  • To present the Site and its Materials and Services to you;
  • To provide you with information, products, or Services that you request from WEI;
  • To measure your interaction with the Site, which may include displaying general information about the frequency of your interaction with the Site to other Site users;
  • To record and support your participation in the activities you select;
  • To keep you informed about upcoming events, training opportunities, and other announcements related to your field of work or other areas of interest;
  • To provide opportunities for you to evaluate the Site and Services;
  • To build networking opportunities for your benefit and the benefit of other WEI members;
  • To allow you to participate in interactive features on the Site;
  • To provide you with notices about your account, including expiration and renewal notices;
  • To carry out WEI’s obligations and enforce its rights arising from any contracts entered into between you and WEI, including for billing and collection;
  • To notify you about change to the Site or any content or services offered or provided through the Site;
  • To fulfill any other purpose for which you provide information;
  • In any other way WEI may describe when you provide the information;
  • For any other purpose with your consent.

Disclosure of Your Information
WEI may disclose aggregated information about Site users without restriction. WEI may disclose Personal Information that it collects or that you provide as described in this Policy:

  • To its subsidiaries and affiliates;
  • To contractors, service providers, and other third parties WEI uses to support the Site and its business, and who are bound by contractual obligations to keep Personal Information confidential and use it only for the purposes for which WEI discloses it to them;
  • To other Site users as part of a WEI member directory;
  • To other attendees of WEI events or programs for which you register;
  • To a successor in the event of a merger, divestiture, restructuring, reorganization, dissolution or other sale or transfer of some or all of WEI’s assets in which Personal Information held by WEI about its Site users is among the assets transferred;
  • To fulfill the purpose for which you provide it;
  • For any other purpose disclosed by WEI when you provide the information;
  • With your consent.

By submitting your contact information or event registration, you agree to be included in the WEI database. WEI may selectively provide certain information to other WEI member companies or member organizations in an effort to build networking opportunities for your benefit and the benefit of WEI members. If you do not want your contact information given to third party member companies and/or organizations, see Your Choices With Respect to Your Information.

WEI may also disclose your Personal Information:

  • To comply with any court order, law or legal process, including responding to any government or regulatory request.
  • To enforce or apply the Terms of Use and other terms that apply to your activities on the Site, including for billing and collection purposes.
  • If WEI believes disclosure is necessary or appropriate to protect the rights, property, or safety of WEI, its members, or others.

Your Choices with Respect to Your Information
WEI recognizes and appreciates the importance of responsible use of information collected on this site. WEI provides or directs you to the following mechanisms to give you control over your information:

Tracking Technologies and Advertising. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. To learn how you can manage your Flash cookie settings, visit the Flash player settings page on Adobe’s website. If you disable or refuse cookies, please note that some parts of the Site may then be inaccessible or not function properly.

WEI Database Information. If you do not want WEI to share your contact information with other WEI member organizations, please log into your account and adjust your preference setting accordingly. WEI will honor your preference by not providing your information to such third parties.

Promotional Offers or Activity Notifications from WEI. If you do not wish to have your contact information used by WEI to promote its products or services, or to provide you with automatic notifications related to activity on the Site, you can opt-out by logging into your account and adjusting your preferences, indicating your preference at the time of registration, or using the applicable feature at the bottom of a bulk email communication.

Please note that if you provide WEI with inconsistent privacy references (for example, by indicating on one occasion that WEI may share your contact information with other WEI members and indicating on another occasion that they may not), WEI cannot guarantee that your most recent privacy preference will be honored.

Updating Your Contact Information
You have the right to access and correct your contact information at any time. You may correct your contact information by logging into your account and correcting the information yourself, or by writing, calling, faxing, or emailing WEI at:

Western Energy Institute
Attn: Contact Information Update
1001 SW 5th Ave., Suite 325
Portland, OR 97204
Phone: 503-231-1994
Fax: 503-231-2595
Email: info@westernenergy.org

While it is possible to delete certain information by logging into your account, WEI may still have a record of your contact information in its database. To delete your records from WEI’s database, please contact WEI directly at the contact information listed above.

Data Security
WEI takes reasonable steps to secure your Personal Information from accidental loss and from unauthorized access, use, alteration, and disclosure. The safety and security of your information also depends on you. Where WEI has given you (or where you have chosen) a password for access to certain parts of the Site, you are responsible for keeping this password confidential.
Unfortunately, the transmission of information via the internet is not completely secure. Although WEI does its best to protect your Personal Information, WEI cannot guarantee the security of your Personal Information transmitted to the Site. Any transmission of Personal Information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Site.

Changes to This Policy
It is WEI’s policy to post any changes to this Policy on this page. If WEI makes material changes to how its treat Site users’ Personal Information, WEI will notify you by email to the email address specified in your account or through a notice on the Site’s home page. The date this Policy was last revised is identified at the top of the page. You are responsible for ensuring WEI has an up-to-date active and deliverable email address for you, and for periodically visiting the Site and this Policy to check for any changes.

Questions or Comments
If you have questions or comments about this Policy and WEI’s privacy practices, please contact WEI at the contact information listed above.