Feb

22-23

Fleet Management (Feb 22-23)

This program provides fleet leadership professionals an opportunity to discuss best practices, and share new processes and technologies. Participants work collaboratively to select topics that are relevant to all organizations with vehicle and equipment fleets. Addressed are strategic questions surrounding staff management, alternative fuel technology, vehicle replacement policy, the role of fleet within an organization, and tactical solutions for managing ever-changing fleet operations and administrative functions.

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General Details

  • Program Chair(s)
  • Robert Ruiz, Regional Manager, Southern California Edison

    • Program Location
    • Southern California Edison - Huntington Beach Facility
    • 7300 Fenwick Ln.
      Westminster, CA 92683
    • Who Should Attend
      • Fleet managers
      • Fleet directors
      • Fleet administration supervisors
      • Fuel maintenance supervisors
      • All fleet professionals responsible for cost-effective fleet functions
  • Registration Options
  • Member: $299 USD
    Regular: $499 USD

    Prices increase $100 after February 2, 2017. Registration fee includes comprehensive
    conference materials, all sessions, and all food events. Guest passes are available for $100 and allow a delegate to bring a single guest to the networking dinner. No other sessions or events are included with a guest registration.

  • General Cancellation Policy
  • Due to contractual obligations, cancellations received 15 business days prior to the program will receive a full refund. Cancellations received 6 to 14 business days prior to the event will receive a refund, less a $100 administrative fee. No shows and last minute cancellations, 5 business days prior to the event or less, will be responsible for the full registration fee. Substitutions from your organization for the same event are always welcome.
  • Participation Policy
  • Western Energy Institute programs and events are open to energy companies (including gas production and electric generation, gas and electric transmission and gas and electric distribution utilities). Select programs and events are open to energy industry product and service suppliers. Programs and events are closed to all media representatives and to the general public.
  • For more information contact Joshua Baker, Program Manager at (971) 255-4970

Agenda

Wednesday, February 22, 2017

12:30 PM - 1:00 PM

Doors Open + Registration Check In

Snacks sponsored by NAPA IBS

1:00 PM - 1:30 PM

Welcome to Southern California Edison
Facilitator(s): Robert Ruiz, Region Manager, Southern California Edison
Speaker(s): Tom Guntrip, Director, Transportation Services, Southern California Edison

A welcome from our host company with an overview of the history of Southern California Edison. Hear about current projects and initiatives for fleet operations.

1:30 PM - 2:30 PM

Group Introductions: Projects and Goals
Facilitator(s): Robert Ruiz, Region Manager, Southern California Edison

Get to know your peers with our opening roundtable. Hear about projects and challenges faced by utility fleet professionals from across the West.

2:30 PM - 2:45 PM

Break

2:45 PM - 4:00 PM

Benchmark Standardization: Parts & Labor Cost per Mile
Speaker(s): Chad Barrett, Manager Transportation Engineering, Salt River Project, Paul Milner, Senior Analyst/Product Developer, Utilimarc, Christopher Shaffer, Partner, Utilimarc

Benchmarking allows you to discover industry best practices, identify cost saving opportunities, measure the effectiveness of your fleet decisions and provides the analysis you need to improve or defend your current practices. However, as fleets define individual benchmarks differently, standardization is needed to ensure that you are accurately comparing your fleet against industry norms. In this session Utilimarc and Salt River Project will lead a conversation to better define the Parts & Labor per Mile benchmark. Additionally, we will show related benchmarking data of a variety of WEI member companies to allow the group to delve in to possible solutions and best practices to increase performance and efficiency.

4:00 PM - 5:00 PM

Safety Spotlight: Fall Protection Rules
Speaker(s): Brad Farren, Fleet Operations Supervisor, Sacramento Municipal Utility District

Safety is a top priority for all utilities. What is your company doing to keep employees safe on the job and prevent falls? Sacramento Municipal Utility District recently implemented a new fall protection policy. Brad Farren will showcase different ways to do fall protection restraint and share lessons learned.

6:00 PM - 8:00 PM

WEI Hosted Networking Dinner

Sponsored by AssetWorks

Duke’s
On the Beach at the Huntington Beach Pier 
317 Pacific Coast Highway
Huntington Beach, CA 92648

Thursday, February 23, 2017

7:00 AM - 8:00 AM

Networking Breakfast

8:00 AM - 9:00 AM

Outsourcing Your Parts Room
Speaker(s): Jeffrey Carter, Fleet Manager, Portland General Electric, Steve Cole, Transportation Supervisor, NW Natural

As more utilities discuss outsourcing their parts room, we continue the conversation started at our Fall Fleet Management meeting with a deeper dive discussion led by utilities that have already made the jump. Fleet Managers will discuss their vendor selection process and share lessons learned as we continue to explore the pros and cons of outsourcing ownership and inventory management of parts. Use the shared knowledge and experience of your peers to determine if this might be the right path for you too.

9:00 AM - 10:00 AM

Fleet Optimization
Speaker(s): Kevin Tovar, Fleet Planning & Strategy Manager, Southern California Edison

Increasing your fleet utilization rate can significantly reduce your operational costs and get more done through your existing assets. Using telematics fleet managers are able identify underutilized vehicles in your fleet. What then though? How are you using this data to optimize performance? This session will explore questions related to owning vs renting vehicles and look at recent examples of WEI members using telematics and utilization data to remove surplus vehicles, reduce excessive idling, and implement other measures to save money and increase overall fleet optimization.

10:00 AM - 10:15 AM

Break

10:15 AM - 11:30 AM

Alternative Fuel Vehicle Infrastructure
Speaker(s): Stephen Scott, Manager of Vehicle Design + Delivery, Southern California Edison, Dale Sevy, Director, Fleet Services, Questar Gas

Utilities throughout the West are integrating alternative fuel vehicles into their fleets and customers are purchasing EV and CNG vehicles at increasing rates. The unique infrastructure needs to support these vehicles has become increasingly apparent. In this session utilities will share the status of their EV and CNG fleets and the experiences they have in creating and maintaining the infrastructure needed to support their expansion. They will also discuss how the role of utility fleet departments may vary in the development of infrastructure internally and externally.

11:30 AM - 12:15 PM

Networking Lunch

12:15 PM - 2:00 PM

Open Roundtable Discussion
Facilitator(s): Robert Ruiz, Region Manager, Southern California Edison

Ask any remaining questions that were not yet discussed and benefit from the wealth of knowledge and experience of the group. Provide input about what content should be part of future WEI Fleet Management programs.

Hotel + Travel

  • Reservation Instructions
  • Please contact the hotel directly at 1-800-KIMPTON to reserve your room. Identify yourself as being with Western Energy Institute to receive a special rate of $209/night. This rate is guaranteed until February 2, 2017 or until the WEI room block is full.


  • Click here to make your reservation now.

Meet The Speakers

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Christopher Shaffer

Utilimarc

Partner
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Paul Milner

Utilimarc

Senior Analyst/Product Developer
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Chad Barrett

Salt River Project

Manager Transportation Engineering
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Brad Farren

Sacramento Municipal Utility District

Fleet Operations Supervisor
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Kevin Tovar

Southern California Edison

Fleet Planning & Strategy Manager
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Steve Scott

Southern California Edison

Manager of Vehicle Design + Delivery
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Robert Ruiz

Southern California Edison

Region Manager
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Tom Guntrip

Southern California Edison

Director, Transportation Services
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Steve Cole

NW Natural

Transportation Supervisor
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Jeffrey Carter

Portland General Electric

Fleet Manager
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Dale Sevy

Questar Gas

Director, Fleet Services