Aug

10-11

Fleet Management (Aug 10-11)

This program provides fleet leadership professionals an opportunity to discuss best practices, as well as share new processes and technologies. Participants work collaboratively to select topics that are relevant to all organizations with vehicle and equipment fleets. Strategic questions are addressed about staff management, alternative fuel technology, vehicle replacement policy, the role of fleet within an organization, and tactical solutions for managing ever-changing fleet operations and administrative functions.

General Details

Program Chair
Jeffrey Carter, Fleet Manager, Portland General Electric

Program Location
Portland General Electric
121 Southwest Salmon Street
Portland, OR 97204

Who Should Attend
• Fleet managers
• Fleet directors
• Fleet administration supervisors
• Fuel maintenance supervisors
• All fleet professionals responsible for cost-effective fleet functions

Registration Options
Member: $299
Regular: $399
+ Guest Pass: $100

Registration prices increase $100 after July 9, 2016. Registration fee includes comprehensive conference materials, all sessions, and all food events. Guest passes are available for $100 and allows a delegate to bring a single guest to the networking dinner. No other sessions or events are included with a guest registration

For more information contact Anna Sanger Reed at 503.688.2795.

Agenda

Wednesday, August 10

12:30 PM – 1:00 PM
Doors Open + Registration Check In
Snacks sponsored by:
IBS
1:00 PM – 1:30 PM
Welcome to Portland General Electric
Facilitator: Jeffrey Carter, Fleet Manager, Portland General Electric
Speaker: George Jones, Manager, Distribution Services, Portland General Electric
A welcome from our host company with an overview of the history of Portland General Electric. Hear about current projects and initiatives for fleet operations.

1:30 PM – 2:30 PM
Group Introductions: Projects and Goals
Facilitator: Jeffrey Carter, Fleet Manager, Portland General Electric
Get to know your peers with our opening roundtable. Hear about projects and challenges faced by utility fleet professionals from across the West.

2:30 PM – 2:45 PM
Break

2:45 PM – 4:00 PM
Emergency and Disaster Response Planning
Speakers: Michael Daniels, Regional Manager, Pacific Gas & Electric Company
Matthew Roy, Manager, Transportation Services – Administration & Support Services, Pacific Gas & Electric Company
How solid is your emergency response plan? If a major disaster were to impact your garage or fleet, how quickly would you have trucks rolling again to repair and rebuild when needed most? Don’t wait to find out. Identify the greatest threats to your operations and improve your emergency response plan with the lessons learned from your peers who have been through similar major events.

4:00 PM – 5:00 PM
Staffing Best Practices
Speakers: Chad Barrett, Manager, Transportation Engineering, Salt River Project
Brad Farren, Fleet Operations Supervisor, Sacramento Municipal Utility District
How you manage your workforce can make or break the success of your department. We’ll hear case studies and identify best practices around the following common staffing issues:
• Recruitment challenges
• Retirement planning and transfer of institutional knowledge
• Benefits and risks of highly specialized jobs
• Adapting training for the variety of new employee backgrounds

6:00 PM – 8:00 PM
WEI Hosted Networking Dinner
Sponsored by:
Logo_AssetWorks_withouttagline

Thursday, August 11

7:00 AM – 8:00 AM
Networking Breakfast at World Trade Center
Sponsored by:
utilimarc_logo
8:00 AM – 8:45 AM
Oil Testing
Speaker: Brendan King, Engineer, Salt River Project
Gary Lentsch, Fleet Manager, Eugene Water & Electric Board
Save money and time while reducing your environmental impact by ensuring that you’re only changing your fleet’s oil when it truly needs to be changed. Hear about one fleet manager’s recent experience with purchasing an in-house oil analyzer, and the return they are seeing and expecting from that investment. This session will also discuss how changes to your oil testing protocol must be within the requirements of your equipment warranties.

8:45 AM – 9:30 AM
Outsourcing Your Parts Room
Speaker: Dale Sevy, Director, Fleet Services, Questar Gas
Gary Lentsch, Fleet Manager, Eugene Water & Electric Board
This session will explore the pros and cons of outsourcing ownership and inventory management of parts, and share lessons learned from fleet managers who have recently implemented this change. Use the shared knowledge and experience of your peers to determine if this might be the right path for you too.

9:30 AM – 10:00 AM
Break

10:00 AM – 11:30 AM
Department of Transportation Regulations Update
Speaker: Donald Ross, State Programs Manager, Federal Motor Carrier Safety Administration, Washington Division
Hear an update on the Federal Motor Carrier Safety Administration regulations coming down the pipeline and anticipate how they might impact your operations. Plan ahead to streamline any necessary changes required to comply with new federal or regional rules regarding vehicle safety, inspections, and other regulatory requirements.

11:30 AM – 12:15 PM
Networking Lunch
Sponsored by:
rva_logo
12:15 PM – 2:00 PM
Open Roundtable Discussion
Facilitator: Jeffrey Carter, Fleet Manager, Portland General Electric

Hotel + Travel

Hilton Portland and Executive Tower
921 SW 6th Ave
Portland, OR 97204

Please contact the hotel directly at 503.226.1611 to reserve your room. Identify yourself as being with Western Energy Instituteand use the discount code ‘WEI’ to receive a special rate of $199/night. This rate is guaranteed until July 9, 2016 or until the WEI room block is full.

Meet The Speakers

Jeffrey Carter

Portland General Electric

Fleet Manager

Chad Barrett

Salt River Project

Manager, Transportation Engineering

Brad Farren

Sacramento Municipal Utility District

Fleet Operations Supervisor

Dale Sevy

Questar Gas

Director, Fleet Services
Learn More

Dale Sevy is director of fleet services for Questar Gas, a natural gas utility serving about 870,000 customers in Utah and parts of Wyoming and Idaho. Dale, along with 26 fellow employees in 10 garages, are responsible for the procurement, maintenance, and disposal of about 1,200 utility vehicles and the maintenance of another 600 affiliate-company vehicles. Dale and his team also have helped build one of the nation’s largest and most effective natural gas vehicle (NGV) refueling infrastructures.

Dale graduated with a Bachelor of Science degree from Utah Valley University. He has held various positions during his 34-year Questar career including: stationary equipment mechanic, automotive service technician, compressed natural gas project coordinator and fleet services supervisor.

Gary Lentsch

Eugene Water & Electric Board

Fleet Manager

George Jones

Portland General Electric

Manager, Distribution Services

Michael Daniels

Pacific Gas & Electric Company

Regional Manager

Matthew Roy

Pacific Gas & Electric Company

Manager, Transportation Services - Administration & Support Services

Brendan King

Salt River Project

Engineer

Gary Lentsch

Eugene Water & Electric Board

Fleet Manager

Donald Ross

Federal Motor Carrier Safety Administration, Washington Division

State Programs Manager

Chad Barrett

Salt River Project

Manager, Transportation Engineering

Brad Farren

Sacramento Municipal Utility District

Fleet Operations Supervisor

George Jones

Portland General Electric

Manager, Distribution Services
Learn More

Responsible for the safe operation of pole assets. Provide pole management and maintenance services to PGE and other regional utilities and telecommunication pole owners and tenants. Ensure compliance with state public utility and federal telecommunication regulations and tariffs, develop pole management programs for customers, determine specifications for preventative and corrective maintenance and testing of PGE overhead and underground systems.

Mike Daniels

Pacific Gas and Electric Company

Regional Manager

Matthew Roy

Pacific Gas and Electric Company

Manager, Transportation Services - Administration & Support Services

Brendan King

Salt River Project

Engineer

Donald Ross

Federal Motor Carrier Safety Administration

State Programs Manager