Western Energy Institute – Announcements

Important information for our members

Western Energy Institute's Safety + Health Code of Conduct

For the safety of our members, WEI strongly recommends that all attendees be fully vaccinated against COVID-19 before attending an in-person program. Attendees who have not been fully vaccinated may be subject to additional restrictions or requirements based on government and/or health agency recommendations as well as regional, local, or venue rules.

The safety of program attendees and WEI employees is our top priority. Therefore, attendees must agree and adhere to the following requirements prior to registering for an in-person program. If an attendee refuses to abide by these guidelines in meeting rooms or in public areas, they may be asked to leave. WEI also reserves the right to ask related questions onsite at each program. If WEI is required to limit capacity leading up to an event due to local rules or recommendations, we will consider registrations in the order in which they were received until the number is met.

WEI continues to monitor all federal level CDC and public health agency recommendations, as well as local ordinances, as a policy baseline for in-person programs. In absence of more restrictive rules set by the local government or venue, WEI requires that attendees adhere to the following:

    • Attendees must STAY HOME and not attend any WEI event if they feel ill, actively experience COVID-19 symptoms, or have been exposed to someone who has tested positive or presumed to be positive with COVID-19 within 14 days prior to the event dates. Likewise, any attendee that has tested positive or was presumed to be positive within 14 days prior to the event date, must not attend. A full refund will be provided to any attendee who cancels for these reasons.
    • If an attendee becomes ill, begins to experience COVID-19 symptoms, or learns they may have been exposed to someone who has tested or is presumed to be positive with COVID-19, at any time during a WEI event, we ask that they promptly dismiss themselves and notify the onsite WEI staff member via phone immediately so that proper sanitation and additional follow-up measures can be taken, as appropriate.
    • Masks may be required at any given time, but fully vaccinated attendees may forego masks if they wish to do so, unless health recommendations state otherwise. WEI does not intend to require proof of vaccination status but reserves the right to do so if required by applicable local health guidance or it deems it necessary.
    • All attendees are expected to follow CDC guidelines as it relates to washing their hands after blowing their nose, coughing, or sneezing and before eating.
    • It is the attendee’s responsibility to ensure their own safety and that of others, but WEI will have spare masks, hand sanitizer, and signage with guidance reminders onsite. Steps may also include health and symptom screenings.
    • Attendees should follow any social distancing guidelines in place at the time of the event based upon current guidance including the local public health guidance at the event location which WEI will provide links to in advance of registration. In doing so, everyone is asked to be respectful of the different comfort levels of other attendees regarding personal space, contact (including handshaking), or other physical interactions.
    • Attendees should read and closely monitor communications from WEI as changes could occur any time including before and during the program.

While COVID-19 is top of mind, there are several other safety measures that WEI takes to keep our attendees safe. Each program will have announcements related to emergency and safety response plans appropriate to the venue. If you have any questions or concerns related to safety, please alert WEI staff immediately.