Western Energy Institute – Announcements

Important information for our members

Western Energy Institute's Safety + Health Code of Conduct

It is WEI’s policy that anyone attending a WEI-hosted program be vaccinated for COVID-19. This policy does allow for a negative COVID-19 test to be submitted in lieu of vaccination if the attendee is unable to receive the vaccine and if permitted by local host cities or venues. This policy applies to all WEI staff, as well as attendees, guests, speakers, and exhibitors.

Fully vaccinated is defined by the United States or Canadian governments. WEI accepts the following as proof of vaccination: (1) a CDC or Provincial-issued vaccination card, (2) a photo of a CDC or Provincial-issued vaccination card (front and back); (3) a document of vaccination from a licensed healthcare provider; or (4) a digital vaccine record issued by the State or Province in which the attendee resides.

Proof of a negative COVID-19 test means a printed document or image on a phone from a test provider, laboratory, or government agency-approved at-home test method that shows a negative result of a PCR or antigen COVID-19 test within 72 hours before first entry.

Attendees must show a picture or document with vaccine status or a negative test result upon arrival at the program. Attendees without the required proof will be denied entry. No refunds will be given if any attendee is denied entry due to vaccine and/or testing requirements.

The safety of program attendees and WEI employees is our top priority. Therefore, attendees must agree and adhere to the following requirements prior to registering for an in-person program. If an attendee refuses to abide by these guidelines in meeting rooms or in public areas, they may be asked to leave. WEI also reserves the right to ask related questions onsite at each program. If WEI is required to limit capacity leading up to an event due to local rules or recommendations, we will consider registrations in the order in which they were received until the number is met.

WEI continues to monitor all federal level CDC and public health agency recommendations, as well as local ordinances, as a policy baseline for in-person programs. In absence of more restrictive rules set by the local government or venue, WEI requires that attendees adhere to the following:

Attendees must STAY HOME and not attend any WEI event if they feel ill, or have tested positive for COVID-19 within 5 days of the event start date. If you have been exposed to someone who has tested positive or presumed to be positive with COVID-19, you must follow CDC guidance for quarantine and isolation precautions based on your situation. A full refund will be provided to any attendee who cancels for these reasons.

If an attendee becomes ill, begins to experience COVID-19 symptoms, or learns they may have been exposed to someone who has tested or is presumed to be positive with COVID-19, at any time during a WEI event, we ask that they promptly dismiss themselves and notify the onsite WEI staff member via phone or email immediately so that proper sanitation and additional follow-up measures can be taken, as appropriate.

Masks may be required at any given time based on the recommendations of the CDC or appropriate public health agency for the location of the event.

All attendees are expected to follow CDC guidelines as it relates to washing their hands after blowing their nose, coughing, or sneezing and before eating.

It is the attendee’s responsibility to ensure their own safety and that of others, but WEI will have spare masks, hand sanitizer, and signage with guidance reminders onsite. Steps may also include health and symptom screenings.

Attendees should follow any social distancing guidelines in place at the time of the event, if applicable. Everyone is asked to be respectful of the different comfort levels of other attendees regarding personal space, contact (including handshaking), or other physical interactions.

Attendees should read and closely monitor communications from WEI as changes could occur any time including before and during the program.

While COVID-19 is top of mind, there are several other safety measures that WEI takes to keep our attendees safe. Each program will have announcements related to emergency and safety response plans appropriate to the venue. If you have any questions or concerns related to safety, please alert WEI staff immediately.